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Administrative Specialist

Administrative Specialist

Job Summary

O’Neill Insurance is seeking a full-time Administrative Specialist to join our team! The Administrative Specialist will provide a combination of greeting clients and support to our accounting and service teams, while also working with the Executive team on higher-level projects such as Event Coordination, HR, and Marketing.

This role requires a detail-oriented individual with excellent organizational, technology, and communication skills, capable of managing multiple tasks and priorities in a fast-paced environment. No insurance experience is needed. This position is 100% in-office. Salary dependent upon experience.

Primary Job Responsibilities:
  • Provide administrative support to the service and sales team
  • Greet clients that come into the office or call the main agency line (currently have direct lines to each team member)
  • Provide support to the Executive Team by working closely with the Controller to assist in areas of accounting/finance.
  • Scan daily mail to designated team members in each department
  • Oversee downloads from insurance companies and distribute electronic communications to appropriate team members.
  • Plan and coordinate agency events, including quarterly company meetings, holiday meetings, and client appreciation events, ensuring all details and logistics are handled accurately and timely.
  • Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.
Preferred Knowledge, Skills, & Abilities
  • Exceptional work ethic
  • Ability to grasp new concepts/automation quickly
  • Strong team mentality
  • Acute attention to detail
  • Proficient with Microsoft Office products – Excel, Word, and Outlook
  • Excellent and professional communication skills
  • Ability to handle confidential information with discretion
  • Driven to learn and grow professionally
Compensation and Benefits Package for Full-Time Employees
  • Competitive Compensation
  • Medical, Dental, Vision, Life & Disability Insurance Plan – 100% paid for Employee
  • Paid Holiday, Vacation, and Sick Time
  • 401(K) Plan with Employer Contribution
  • 30 Hours Per Year to Volunteer for a Non-Profit Organization
  • Birthdays off
  • Parental Leave
  • Hands-on Training
  • Career Growth Opportunities
  • Mon-Fri Schedule

Apply Today!

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